Morrison Hershfield is now Stantec. Grow with the best. Join a smart, creative, and inspired team that works to support innovation. The Stantec community unites more than 28,000 employees working in over 400 locations across 6 continents. Here at Morrison Hershfield, now Stantec, we are committed to providing flexible work arrangements, to assist employees in fulfilling their multiple responsibilities at work, at home and in the community. Flexible work arrangements provide additional options for work schedules and locations. As we focus on project delivery, clients and staff, we have several working options available for working at Morrison Hershfield, now Stantec. Morrison Hershfield’s Integrated Engineering Design (IED) group provides integrated engineering solutions to institutional, industrial, residential and commercial clients with a focus on transit, telecom, waste management, higher education and food/beverage facilities that require reliable and cost effective infrastructure for both new and retrofit solutions. The combined skills of our engineers, technicians and support personnel with their diverse backgrounds in design and construction provide clients with a team recognized as leaders in the field. Our market-focused teams specialize in wireless telecommunications, data centers, and other mission critical facilities staying at the forefront of these fast-moving industries. Leveraging our ISO-based management systems, we have designed and implemented thousands of telecom projects, spanning a broad array of industry-related environments, including mobile and fixed wireless, radio, broadcast, cable, broadband, and information technology. Our clients have come to rely on our tower engineering expertise for which our accuracy, reliability, and rapid delivery is well-known. The Project Analyst is an integral member of the project team, responsible for delivering projects of varying size and complexity. The Project Coordinator is responsible for utilizing internal & external systems to direct, organize and control project activities under the direction of the Project Manager. Responsibilities Support and assist project managers in delivering projects to our clients Provide routine administrative services to project managers and engineering professionals working on a project team Implementation support for workload management tools (QuickBase). Operate project document control system as directed for specific projects Maintain filing for projects (hard and electronic) Perform document control. Assist in project financial setup and maintenance utilizing internal systems. Project Invoicing and AR Management Assist with the preparation for client meetings, reserving conference rooms, coordinating refreshments, collecting and compiling documents, recording meeting minutes, drafting correspondence, etc. Act as liaison between project manager(s) and engineers to coordinate project priorities and perform project related tasks Assist the PM in the drafting and issuance of project proposals, RFP's, tenders, budgets, cash flows and preliminary schedules Assist PM in preparation of project work plans Use project scheduling and control tools to monitor projects schedules Attend required team and client project meetings Effectively and accurately communicate relevant project information to the client and project team Maintain Contract/ PO Log Maintain RFI Log and facilitate RFI process to completion Maintain Submittal Log and facilitate Submittal process to completion Assist the PM in the review of Contractor quotations Ensure all required project close out documents are obtained Keep the team and others informed about project status and issues that may impact client relations Develop and maintain a detailed project schedule in conjunction with PM Prepare and/or edit meeting minutes, presentations and tables Ensure coordination of the interfaces of all disciplines within project team Qualifications Minimum of 2 years of experience working for an engineering firm with knowledge of industry, supporting Project Managers in the delivery of design projects Ability to be detailed oriented, function in a multi-task environment and be able to follow complex instructions Experience with QuickBase or similar ERP system Self-motivated and able to work under pressure Proficient in MS Project and MS Suite of products Knowledge of the building industry and construction administration Adaptive, flexible to change, highly interactive and results-oriented Effective communication skills including verbal, written and presentation skills Proven ability to work effectively both independently and in a team based environment Demonstrated willingness to be flexible and adaptable to changing priorities Results Oriented Occasional overtime may be required Job Type: Regular Job Profile: For internal use Telecom Project Coordinator II Morrison Hershfield, now Stantec is committed to having an inclusive and diverse workforce, with recruitment free of discrimination, ensuring all candidates are given a fair opportunity for employment. We are committed to working with and providing reasonable accommodation to applicants with disabilities. Attention Staffing & Recruitment Agencies: Morrison Hershfield, now Stantec, will not pay fees for recruitment activities related to the hiring of a candidate unless a written service agreement has been established between a duly authorized representative of our Corporate Human Resources department and the recruitment/placement firm. In addition, in order to qualify for recruitment fees, all candidate resumes must be submitted to Morrison Hershfield, now Stantec, through our Corporate Human Resources department. Resumes and profiles sent to our managers without the express agreement of our Corporate Human Resources department will not be eligible for a fee. Morrison Hershfield is now Stantec. There’s room for you to join our community of designers, advisors, and creators. From healthier hospitals to smarter schools or from safer roadways to more resilient waterways, improving communities around the world is our passion. Is it yours too? From large-scale developments to challenging neighborhood projects, you can stretch across our global network to learn from others, offer support, and gain new experiences along the way. Attention Staffing and Recruitment Agencies: Attention Staffing & Recruitment Agencies: Morrison Hershfield, now Stantec, will not pay fees for recruitment activities related to the hiring of a candidate unless a written service agreement has been established between a duly authorized representative of our Corporate Human Resources department and the recruitment/placement firm. In addition, in order to qualify for recruitment fees, all candidate resumes must be submitted to Morrison Hershfield, now Stantec, through our Corporate Human Resources department. Resumes sent to our managers without the express agreement of our Corporate Human Resources department will not be eligible for a fee.